AR AutoAccounting Rules

AutoAccounting enables to create default accounts for revenue, receivable, freight, tax, unearned revenue, unbilled receivable, late charges, bills receivables accounts, and AutoInvoice clearing (suspense) accounts. Based on the setup the receivable account is defaulted on the Invoice line Distributions. It help as an account generator.

Accounts which can be setup to use AutoAccounting

• Autoinvoice Clearing – Formerly called Suspense Account,  is used to specify the clearing account for your imported transactions. This account holds any difference between the specified revenue amount and the selling price times the quantity for imported invoice lines. This account will be used if you enable Create Clearing, in the Autoinvoice Options tab for the batch source of your imported transactions.
• Bills Receivable – This account is used to record the Receivable amount for a completed or accepted Bills Receivable
• Factored Bills Receivable – This account is used to record the Receivable amount for Bills
  Receivable transactions remitted as Factored with Recourse
• Freight – This account will be used to record Freight amounts, it cannot be based on tax code.

Note: If you choose standard item as a source, you will not be able to import invoices with header level freight though Autoinvoice.

• Receivable – This account  is used to record the Receivable amounts for transactions, it cannot be based on your inventory item or tax code
• Remitted Bills Receivable – This account is used to record the Receivable amounts when remitting a Bills Receivable with Standard Remittance
• Revenue – This account is used to record the Revenue amounts, it cannot be based on tax code.
• Tax – This account is used to record the Tax amounts.
• Unbilled Receivable – This account is used for transactions which use the Bill in Arrears invoicing rule, it cannot be based on tax code.
• Unearned Revenue– This account is used for transactions which use the Bill in Advance invoicing rule, it cannot be based on tax code.
• Unpaid Bills Receivable– This account is used to record the Receivable amount when you mark a Bills Receivable as Unpaid.

Sources for AutoAccounting

Depending upon which of the above accounts you are setting up, the value for the source of each segment can come from various Table Sources as shown in the following table.

GL ACCOUNT	SOURCE TABLE NAME
Autoinvoice Clearing	Salesreps Sites Standard Lines Transaction Types
Bills Receivable	Transaction Types Sites
Factored Bills Receivable	Remittance Banks Sites Transaction Types
Freight	Salesreps Sites Standard Lines Transaction Types
Receivable	Salesreps Sites Transaction Types
Remitted Bills Receivable	Remittance Banks Sites Transaction Types
Revenue	Salesreps Sites Standard Lines Transaction Types
Tax	Salesreps Sites Standard Lines Taxes Transaction Types
Unbilled Receivable	Salesreps Sites Standard Lines Transaction Types
Unearned Revenue	Salesreps Sites Standard Lines Transaction Types
Unpaid Bills Receivable	Sites Transaction Types

Refrence # http://alloracleapps.com